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e-DISTAC
has three screens available to identify stock items for re-order
and to create Purchase Orders. |
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Stock
items may be reviewed by Stock Number requesting only items
having reached the re-order point or requesting all items regardless
of their status. |
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To re-order
an item all that is necessary is to indicate that the computer’s
recommended buy quantity is accepted by selecting the Add-to-Order
function key or over-ride this quantity, then select the function
key. Once items have been selected, they are automatically sorted
by vendor to create the Purchase Order. |
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When items are being selected to
re-order, any vendor may be selected to replace the primary
vendor.
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The purchase Unit-of-Measure can
be different from the sale Unit-of-Measure and the system
automatically converts between the two.
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Ordering is in Sell Unit of Measure.
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Unlimited lines of comment can be
included at any point on the Purchase Order.
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A Purchase
Order can be changed, items received, new items added, and payment
can be made for specific line items all at any time while the
Purchase Order is open. |
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Purchase
Orders are closed by the system when all items are received
or canceled, vendor’s invoice has been posted and accounts
payable check issued leaving a zero unpaid balance for that
Purchase Order. |
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Purchase
Order Input screens provide the means to automatically create
a Stock Number for a Non-stock item or special order items.
The system also enters all created items into the Inventory
Database, eliminating the need to go to another screen to create
non-stock items before they can be included on a Purchase Order. |
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A single vendor file is used by both
the Purchasing module and Accounts Payable.
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The system will handle Blanket Purchase
Orders, which in turn has Release Purchase Orders issued each
time a shipment is desired.
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The purchasing screen has multi-windows
to assist in preparing Purchase Orders. The primary window
is for the item reorder information, while second window allows
the vendor file to be reviewed to select alternate vendors.
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Standard
stock items and non-stock items or special order items may be
included on the same Purchase Order. |
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A single Purchase Order can have
9999 line items with no limit to the quantity of pages.
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The system
automatically numbers each Purchase Order, and each location
within a facility has its own set of numbers. |
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Purchase
may be made for each location separately or a consolidated Purchased
Order can be issued that includes all items from all locations.
These Purchase Orders identify the location for whom an item
is ordered and the system maintains the accountability of cost
to each location. |
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A Purchase
Order can be reprinted at any time. |
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The system
allows for drop shipments to a customer which is related back
to a special order invoice in the Order Entry module that waits
notice of customer receipt before being automatically posted. |
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Receipt
of inventory is accomplished by receipt screen on which the
Purchase Order is displayed. Simply enter the quantity received
by each line item displayed and the system updates the proper
Databases from there on. (There are no stock numbers or stock
descriptions entered, just the Purchases Order Number to get
the display and then the quantities received.) |
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The latest
cost and average cost are updated each time a vendor’s
invoice is posted. This automatic updating of inventory cost
can be inhibited when items are purchased at special prices
that should not be reflected in the item’s latest cost. |
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For each
vendor the last four purchases can be displayed on-line showing
Purchase Order Number, Date Ordered, Date received Quantity
Received and Cost Each. |
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Stock
Items on order may be reviewed on-line showing the Purchase
Order Number, Quantity Ordered, Quantity Received, Date Ordered,
Date Last Received and Vendor Number. |
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The Purchasing
module is interconnected with the Accounts Payable module to
the extent that as each item’s receipt information is entered,
not only is the inventory on-order and on-hand quantities updated,
but these received items can then be processed through Accounts
Payable. All on-line Accounts Payable has receipt information
the instant receiving makes an entry. No paper notice from receiving
to Accounts Payable is necessary. |
